2010 Addendum to MCSA Tennis Rules Effecticve September 1, 2010
Association Tennis Courts
MCSA Tennis Court Rules/Policy
2010 Addendum to MSCA Tennis Rules – 1 Sep 2010
**SEE CLUBHOUSE CALENDAR BELOW FOR COURT AVAILABILITY**
These rules are promulgated and administered by the Mainstreet Tennis Committee, on behalf of the MCSA Board of Directors.Questions, suggestions, or problems arising out of the rules should be addressed to the Tennis Committee and Board of Directors (preferably in writing) for consideration and final disposition.Matters in dispute following consideration and decision by the committee may be submitted on appeal to the MCSA Board in writing.A copy of these rules will be posted in the Clubhouse and a copy for personal use may be requested.
Mainstreet Team Captains will be given an adequate number of copies to distribute to each team member prior to the team league seasons.
Definition of Terms
“Team Tennis League” refers to any organized association that provides teams that subdivisions, communities or groups can participate with teams of players in regularly scheduled tennis matches, play-offs, and championship games.Examples of currently known Team Tennis Leagues include, but are not necessarily limited to, the Atlanta Lawn Tennis Association (ALTA), United States Tennis Association (USTA), K-SWISS, Peach, and Team Tennis.The league play could result in teams for groups of people (e.g., ALTA, USTA, Team Tennis) or individual people (e.g., K-SWISS, Peach).
“Sanctioned Tennis Team” refers to any team that is allowed by the Tennis Committee for team play under the Mainstreet name as sanctioned by the Mainstreet Board of Directors.A Mainstreet Member must provide documentation to the On-site Mainstreet Office that he/she is playing in a single, two-team, or multi-person team league at the beginning of each season in order for the team to become a Sanctioned Mainstreet team.
“Tennis Season” refers to a period of weeks in a year that encompasses a Team Tennis League season for a team (e.g., ALTA senior mixed and USTA women).There are four tennis seasons: Spring, Summer, Fall, and Winter. Some of the seasons for the larger team tennis leagues (e.g., ALTA and USTA) may not exactly overlap in that the beginning dates of play may be offset by a few weeks.
“Board” refers to the Mainstreet Board of Directors.
“Non-Resident Tennis Team Player” refers to a person who is not a resident of the Mainstreet Community, has been invited to participate on a Mainstreet tennis team, and who is financially current in the payment of any applicable Mainstreet fees.
“Non-Resident Tennis Player” refers to any player who is not a resident of the Mainstreet Community and who plays on the Mainstreet tennis courts as a guest of a Mainstreet member.
“Mainstreet Member” refers to any Mainstreet member whose household is current with their Mainstreet assessments, has no outstanding Architectural Review Board (ARB) violations and possesses a current Mainstreet identification badge.
“Tennis Courts” refers to the two “private” courts located on Mainstreet Park Drive.The four “private” back courts are not to be used until further notice by the Board.
“Tennis Committee” refers to a standing committee of the Board that provides recommendations to the Board on the maintenance and operation of the Mainstreet tennis courts. The Tennis Committee will consist of a member of the Board of Directors and three (3) to five (5) coordinators.Coordinators will consist of at least one Mainstreet Member tennis team representative and one Mainstreet member from the community.The Board is responsible for choosing the coordinators.All tennis committee members will serve one twelve (12) month term every three (3) years commencing 1 Jan to 31 Dec allowing for other interested resident(s)/homeowner(s) to participate.The coordinators will be replaced as needed by the Board when a vacancy arises.Persons interested in participating on the Tennis Committee should contact the Board.However, this does not guarantee placement on the committee.
1.Use of Courts.The Mainstreet private tennis courts are for the exclusive use of Mainstreet members and their authorized guests.
2. Official Hours.Official hours of operation are 7:00am to 11:00pm.As a courtesy to neighbors residing adjacent to courts, play and the use of court lights should be restricted to these hours.The exception to this rule is when a sanctioned Mainstreet league team match extends beyond the 11:00pm end time.
3.Proof of Membership.Proof of membership (current Mainstreet Picture ID) must be furnished upon request to Members requesting same, and also possessing, similar proof of Membership. Guest must have a current dated visitor’s pass.
4.Proper Attire.Proper tennis attire is required at all times on the courts. Hard sole or running shoes will not be worn on the courts at any time.Shirts are required.
5.Children.Mainstreet tennis courts are to be used for tennis play only – no bicycles, skateboards, etc.In order to alleviate injury, children under six will not be permitted to play tennis when the court immediately adjacent is occupied by other players.If a child is not playing tennis, he/she must remain outside the fence at all times. (Example: Do not let a child sit inside the fence while the parents are playing.)Children should be controlled so that they are not disturbing others playing on the court(s).
6.Ineligible Non-Resident Team Player.A non-resident team player will be deemed ineligible to play the remainder of a team season and will be denied membership on any future MCSA team roster if the Tennis Committee receives a bona fide complaint that the non-resident team player has broken a rule set out in the MCSA Tennis Rules and/or any addendum rules.He/she will be given a copy of the rules by his/her captain.The non-resident team player will be notified by the Tennis Committee of the complaint and he/she has 24 hours to clear up the matter.If the non-resident team player does not challenge the complaint, he/she will be deemed ineligible.
7.Maintenance of Courts.It is the responsibility of Members and their guests to maintain the courts during play. Trash and refuse will be placed in the appropriate containers during and at the conclusion of play.Nets will not be dropped after conclusion of play
8.Keys to Facilities.Keys (if applicable) and/or codes to the tennis court complex will be furnished to Mainstreet members by the MCSA Staff.One key per household will be furnished free of charge.Additional or replacement keys must be purchased at the clubhouse. Keys and/or code will not be changed without prior approval by the Board of Directors and/or Board of Director liaison to the Tennis Committee.Non-residents will not have key(s) and/or code to courts.
9.Lights.The tennis courts lights will be operated on automatic times set according to the current season.Anyone found tampering with the timers will be suspended from their tennis court privileges for thirty (30) days and reported to the Board of Directors.Members are responsible for extinguishing the lights unless they are being immediately followed onto the courts by other members.
10.Posting of Signs.No posting of signs shall be permitted on the tennis court facilities unless authorized by MCSA Board of Directors, MCSA Staff, or the Tennis Committee.
11.Proper Tennis Etiquette.Proper tennis etiquette will be observed at all times.Disregard for proper tennis etiquette, the Mainstreet tennis rules, damage or abuse of the tennis facilities will be cause for the suspension of the use of the courts for a time period to be determined by the MCSA Property Manager and/or the Tennis Committee.Members observing violations of the preceding should caution the offending Member/guest.Continuance of the violation shall be reported in writing by the Member to the Tennis Committee or to the MCSA Staff.
12.Prime Time Usage.Young people under the age of 18 may not use the courts during prime time without being accompanied by an adult.Prime time is Monday through Friday from 6:00pm until 11:00pm and Saturday, Sunday, and Holidays from 9:00am until 2:00pm and 6:00pm until 11:00pm.The exception to this rule is being a scheduled, sanctioned Mainstreet team match.
1.Reservation(s) for Play on the Tennis Courts.
a. A reservation is required to play on the Mainstreet courts.Reservations will be made in the office or directly at the courts according to 1b and 1c below.
b. During office hours, a Mainstreet member can reserve one (1) court, only for the day of their reservation by calling or visiting the On-site Mainstreet Property Staff.
c. When the On-Site Property Staff Office is closed, a Mainstreet member will sign up for use of one (1) court only on the day of play.A sign-up sheet/board at the front gate should be used.
d. Reservations made at the office or made in person at the courts will not be accepted or made for a day or days in advance, except under item 2. Exceptions for Reservations and Play on the Courts listed below.
e. The On-Site Property Office staff will update a reservation sheet at the courts as often as needed.During office hours, Mainstreet members should check in the office for the most current reservation list.Due to the office staff workload, it may not be possible to change the reservation list at the front gate to the courts every time a reservation is made.The staff will make every reasonable effort to keep the list current.
f. A reservation by an individual Mainstreet member can only be made for a duration of 1.5 hours on one (1) court.
g. A single Mainstreet member may reserve a single court with up to, but not exceeding, three (3) non-resident players.
h. Failure to be on the courts at the exact time of the reservation forfeits the reservation.
i. If no one is waiting for the courts after a member’s reservation time has expired, play on the courts can continue.
j. Back-to-back reservations may not be made by a Mainstreet member.A maximum of two (2) reservations may be made in one day; in the morning and in the evening.
k. Under no condition or circumstance should a non-resident tennis player be on the Mainstreet courts unless he/she is a guest of a Mainstreet member.
l. Play on the courts should end at 11:00pm.
2.Exceptions for Reservations and Play on the Courts
a.Mainstreet members who are reserving the courts for a “sanctioned Mainstreet” multi-person team of more than eight (8) persons can reserve two (2) courts for a maximum of two (2) hours one day a week and no more than one day a week (i.e, Monday through Friday) for team practice. Team reservation(s) can be made for three (3) weeks prior to the first match of the team’s league season and could continue until the end of any play-off game(s).
b.No practice shall be held by a “sanctioned team” on weekends.This will be time reserved for resident(s)/homeowner(s) due to limitation (only two (2) courts) and availability (allowing for only “sanctioned team” home matches) of courts.
c.Because of the limitation of courts (2 courts) if during a practice session a resident/homeowner should desire to play, one (1) court will be relinquished in order for a resident/homeowner to have access to a court.Team practices will be limited to one (1) day during the week and none during the weekends (Saturday, Sunday, and Holidays).A permanent sign will be posted stating the court policy along with the reservation schedule.
d.Mainstreet members that play in a single or two-team league can reserve a court for up to three days in advance of a sanctioned league match.If this reservation is made during a time when the On-site Property Manager office is closed, the reservation must indicate the team and/or league that the match is being played under.
e.The dates and times of rain-out matches must be provided to and coordinated with the On-site Property Staff as soon as they are determined. Rain-out matches for multi-person (i.e. over 8 person teams) will have precedents over any team or individual practices.
f.Only Board of Director approved sanctioned teams will be allowed to use Mainstreet tennis courts.Multi-person sanctioned Mainstreet teams will provide: 1) the match schedule, 2) team roster with resident(s) and non-resident(s) annotated, 3) captain and/or co-captain names, 4) fee(s) to be collected, 5) proposed practice date and time, and 6) whether “for profit” coaching is being used to the Mainstreet On-site Office and Board of Director liaison in order to accommodate home matches for a multi-person sanctioned Mainstreet team in advance of the team’s season.
g. Sanctioned home matches may be played after 11:00pm until the match is completed.
h.Tennis matches scheduled by the Tennis Committee for the benefit of the Mainstreet community may be played after 11:00pm but no later than 1:00am.
i.Copies of all sanctioned Mainstreet team match schedules will be available from the Mainstreet Property Manager upon request.
3.Access to the Mainstreet Tennis Courts
a.A programmable lock will be placed on the tennis courts.The code to the lock will be changed periodically.It is the responsibility of the Mainstreet member to contact the office of the Mainstreet Property Manager to get the code.
b.The On-Site Property staff must indicate on the tennis court bulletin boardor any other applicable media (e.g., Mainstreet web site) when the code has been changed.
c.The code must not be given to non-residents of the Mainstreet community.
d.Non-resident player(s) participating on a Mainstreet team are considered a guest.They do not have the rights to access MCSA amenities as the MCSA resident(s).
4.Applicability of Tennis Policy/Rules.The tennis rules apply to any player(s) that use the Mainstreet courts.
5.Grievances and Complaints on the use of Courts or any Tennis Related Issue.All grievances and complaints on the use of the Mainstreet tennis courts should be submitted to the Mainstreet Property Manager for immediate submittal to the Tennis Committee.The Tennis Committee is the first point of contact in the resolution of a grievance.If the complainant is dissatisfied with the proposed resolution of the Tennis Committee, then the Tennis Committee must raise the issue and any proposed solutions to the Board for their recommendation(s).
6.MCSA Tennis Teams.
a.Mainstreet tennis team(s) must have prior approval from the Board before the submittal of any rosters to that tennis league organization.Due to the limited number of courts available, it is important that a balance is maintained between team and individual use of the courts.The recommendations for team should be submitted to the Tennis Committee.
b.The Tennis Committee must submit team rosters to the BODs for approval four (4) weeks prior to rosters being due to league and seven (7) days prior to the General BODs meeting for which approval is requested.Rosters must include: name of players, whether they are a Mainstreet resident and confirmation resident is in good standing. At least two (2) residents must be on the team and be the captain and/or co-captain.
(1)Teams made up of 51% or more of Mainstreet residents will have priority for use of community reacreational courts for sanctioned matches and one (1) court for practice.
(2)Teams comprised of 90% or more of individuals from other area communities will not be allowed to use Mainstreet community recreational courts.
c.A team runs the risk of not being able to use the courts for home matches or practice if a Mainstreet team member is not available to at least open the courts, remain at the courts until the practice or entire match is completed.A Mainstreet resident who is a non-team member cannot take on the responsibilities of the Mainstreet team member(s).
d.A list of the existing Mainstreet teams is available from Tennis Committee members.
e.The captain and/or co-captain position(s) of a Mainstreet team must be occupied by a Mainstreet resident and whichever position if both positions are not filled may be occupied or filled by any member of the team with the following considerations:
(1)All applicable fees for the non-resident team player must be current before accepting the leadership position.
(2)The non-resident captain or co-captain will not have access to the codes to the tennis courts and cannot open the courts for team play.
(3)Non-resident captain or co-captain may attend any Tennis committee meeting but will not have voting rights.
(4)The Mainstreet member(s) are still responsible for getting the non-resident fees in to the Office of the Peoperty Manager in the applicable timeframe(s).
(5)A Mainstreet member must always be present, throughout the entire time when the team(s) use the Mainstreet courts.
7. Fees for Non-Resident Tennis League Player
a.The Board will review on a yearly basis any fees required for non-resident play on the Mainstreet tennis courts.The Tennis Committee must submit to the Board, by the first of October recommendations for fees for non-residents to play on Mainstreet Tennis teams or in any other capacity.
b.Any changes to fees for non-resident tennis players must be included as an addendum to the Tennis Rules, posted at the tennis courts and provided to the general public as requested on an individual basis from the Mainstreet Property Manager.
c.The fee for participation on a Mainstreet Tennis Team for a non-resident is thirty-five dollars ($35.00) per season if on two (2)teams and forty-five dollars ($45.00) per season if on one (1) team..The non-resident fee must be paid in full and in the office of the Mainstreet Property Manager prior to the first match of the team’s season.
d.Failure for the non-resident fees to be paid for the entire team before the first game of that team’s season will result in the team not being allowed to have reserved court time for practice, coaching sessions, and match play.
8.Tennis Court Complex.A modified copy of the rules/policies regarding the priority of court usage by residents will be posted at the community recreational tennis courts and extended version posted on the MCSA, Inc. web site.